Month: November 2020

12 Wedding Planning Mistakes to Avoid

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Indian weddings are lavish and entail careful preparation. Many wedding planning mistakes occur when you get too overwhelmed to take care of it all on your own. In a big way, planning with the assistance of a wedding planner could help avoid mistakes. Moreover, there are so many arrangements that you may continuously keep worrying about whether everything will fall in place and get done in time. Amidst all the rush, there may be a few mistakes that can take place, and you may not realize the seriousness of this till something goes very wrong. 

So, it is always better to be aware and mend mistakes on the go so that everything takes place very smoothly. Now, if you or someone you know is getting married, then check out this guide to know wedding mistakes to avoid. 

What are the most common wedding planning mistakes?

Here is a list of the wedding planning dos and don’ts to ensure that everything goes as per plan. 

1. Not finalizing the budget

Arranging a wedding without a budget or spending plan is the primary disaster you can start with. How might you request things or plan it out when you don’t have the foggiest idea of the amount you are eager to spend? Besides, before you leap out and state “we need this” or “we need that”, both the families ought to have an appropriate conversation on the spending plans. So, here is one of the biggest wedding planning mistakes. 

2. Not considering your partner’s wishes

The bride and groom must consider each other’s wishes before making the decisions. Consulting each other and meeting each other halfway ensures the wedding planning process is carried out smoothly. Sometimes women tend to get carried away to fulfill their fantasy wedding and disregard their significant partner’s desires and wishes in the process. These can cause little battles and frictions that may lead to something more significant later on. This is why both partners should have an equal say in the wedding decisions after all weddings are a unity.

3. Being unaware of the guest list

Contingent upon your spending plan, you should think of a sensible number of visitors you can have at your wedding. There is no point making arrangements for 100 visitors and afterwards welcoming 150. There will be a lack of room, food, and it would also wind up causing a strain on your pockets due to the last minute arrangements. Figure out how to organize and welcome the individuals who matter to you the most. 

4. Hard to find a venue

A venue may look dazzling. However, there may be quite a chance that it is blocked off or hard to find; your visitors will get lost. On occasion, most visitors choose whether they can go to the wedding or not, depending on the venue and location. So, either don’t go for a distant, unavailable area or have vehicles to get your visitors from a specific point or furnish them with an appropriate guide to find the spot. 

5. Availability of basic comforts on the venue

Check whether the setting has basic comforts like washrooms for visitors, emergency treatment units, and different things. This is mainly for the individuals who may be reserving parks and corridors, rather than five-star inns, rich hotels, or farmhouses. If you feel any area is missing fundamental security and accommodation conveniences, either search for backup alternatives or attempt to mastermind these from your end.

6. Don’t depend too much on others

It is imperative to hire a wedding planner that will take care of the more technical aspects of your wedding. While it is fundamental that you delegate a few assignments to family members you can’t anticipate that they will thoroughly take care of you while you are getting your spa treatment. Find some harmony between the two. In that way, none of the friends and family members will feel left out, and you can ensure that all the work is done accordingly at the same time.

7. Don’t book professionals blindly

Try not to book videographers or photographers blindly depending on the amount they charge. If you are doing so, then going for somebody who is charging excessively less, may wind up compromising on the quality. While accepting that somebody who is costly will convey the best, is additionally not the correct approach. Cautiously take a gander at their portfolio, talk about things with them, and book them based on their expert mastery. 

8. Hire experienced and competent people

Your cousin may be an extraordinary photographer, and your sibling may have quite recently finished a compressed lesson in DJing. Yet, that doesn’t mean you don’t employ experts. Experts realize how to take care of their responsibility competently and are sufficiently proficient at dealing with such hands-on problems as well. In this way, just let your friends and family appreciate the wedding, and you also stay peaceful by recruiting experts to deal with things. 

9. You cannot make everyone happy.

Of course, like a relative or friend, you must listen to everyone’s suggestions and choices. However, the final decision will undoubtedly be only yours. After all, it is your special day, and there should be not a single thing around that makes you feel that it should have been a little more elegant. 

10. Your folks don’t need to pay for everything.

Your folks will wish for the best for you and will spend on your wedding. However, you can’t anticipate that they should satisfy every one of your impulses and likes. You and your fiance must bear the majority of the costs, irrespective of whether your folks are spending a bomb or not. Besides, under no circumstances should you overburden them with an excessive number of requests.

11. Don’t be so picky

Try not to fixate on whether all the napkins coordinate the theme color or whether the seat covers are made of a hundred percent silk. These little subtleties will drive you insane and make you a bridezilla. Now what? Worrying about little things may likewise unleash so much negativity and spoil your looks and mood. What’s more, we are confident no lady of the hour needs that, correct? Figure out how to unwind and remain upbeat. 

12. Ensure everyone you hire is very capable

If you find out that a vendor is handling several weddings simultaneously, they may not be capable of giving their 100% to you. Regardless of whether it is your wedding organizer or individual sellers (like, photographer, makeup- artist, florist, and so forth), ensure with regards that your event is a priority for them at least on the final day. Particularly, during the pinnacle wedding season, before recruiting a vendor affirm with them what number of weddings do they occupy at a time and how much individual consideration would they be able to provide for everyone?

There are a few other mistakes that you should avoid too:

  • Don’t interfere when the professionals are working
  • Always keep a Plan B for everything
  • Don’t ask for discounts when you shop for your wedding
  • Decision-making should be fast and wise too
  • Multitasking is not acceptable on the D-Day
  • Keep proper transportation available to reach the venue
  • Don’t stay hungry

Indian weddings are a class apart. We get so wrapped up in the make-up,  hair, dresses, that we forget about the most important thing, the experience! So, this is a complete guide to help you make sure that nothing goes wrong on the wedding day. Follow the above steps and we guarantee that your wedding will be much more memorable and exciting than you’ve ever wished for.

6 Tips To Choose The Perfect Wedding Venue

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While almost everything else is optional when you are getting married, a good venue is simply not!. For example, you can ditch the Sabyasachi lehenga for a different designer or choose to have non-extravagant decor. However, when you are inviting people, a wedding venue is a necessity irrespective of the number. The question is how to choose a wedding venue because there are so many options for making a choice more difficult. For example, a beautiful open ground, a nice hall, a very elegant ballroom, and a beachside resort are exotic venues where you can choose to get married. Finally, the choice has to be yours only! 

In this blog, we will try to help you to understand how to choose a wedding venue. Plus, there are wedding venue tips that you must keep in mind while making the final decision. 

Here is how to choose a wedding venue with a few simple steps:

1. First things first, hire a Wedding Planner!

Experts believe that you should contact a good wedding planner before finalizing the place. Also, local planners can give you the best idea of a particular venue. They may have experience of organizing an event in that same venue that you like. Therefore, a wedding planner knows exactly the layout and space of the venue. There are certain technical skills and a whole lot of creativity required to transform an ordinary venue into the wedding venue of your dreams!

Well, a planner has all the wedding venue tips that can easily transform even a simple space into a fairytale setting. Please do your research before contacting a wedding planner because many things depend on the quality of work that he or she does. Now, if you are finally sure about whom to trust, express all your plans and then sit back because the wedding planner will bring all your plans to reality. Therefore, not only will you be left with a lot of time to focus on last-minute shopping, professional touches to your dream will make it look even more beautiful. 

2. Don't just guess your guestlist!

How to choose a wedding venue when you are not fully aware of the guest list? Well, it is almost impossible for that. Therefore, the best option here is to understand and be aware of the number of people coming to the event before choosing the venue. If you do it the other way round, it may cause problems later on during the event. For example, if you call a certain number of people and go ahead to book a space that is not big enough, it will be a problem.

If maximum people respond positively to your RSVP, then there will surely be a space shortage that will be nothing but very embarrassing. Often, the couple is unaware of the number of guests attending their wedding because the parents end up adding more people at the last moment. Now, this is not a cool idea and it will adversely affect the choice of venue and the budget. Inviting guests is not a problem, but having no idea about D-Day’s expected guests is the issue. Therefore, finalize the guest list well in advance, and then choose the venue. 

3. Decide the budget

Fixing the budget is one of the most primary tasks at hand when you are planning a wedding. When you have done a budget allotment for all the different work categories, choosing the venue is legit. The reason for such a sequence is that if you go overboard with the venue booking already, there may not be enough budget left to finish the rest of the work. Also, choosing a venue is a tricky thing when food is involved in the same category. Suppose you are choosing a venue that offers you a catering service as well, the per-plate of food rate will come from their end. 

Now, your responsibility is to figure out whether the venue is suitable as per your wedding budget because there is an added expense for the décor. In case it is not working out for you, there are two options. Either you will have to look for a completely different place or cut-down on other expenses such as the décor. It is indeed no less than a battle to keep a pre-decided budget intact and still get everything done. However, with a little research and understanding of current rates, you will surely be able to do it. 

4. Be mindful of the guest’s experience

Suppose you are going for an exotic destination wedding, and the guests are mostly from other places. Their comfort is the priority. So, you must make sure that the beach you are choosing a wedding venue is well-connected to a nice hotel for starters. Also, make sure that there are enough rooms there to accommodate all the guests on your list. You have to talk to the hotel staff well in advance to inquire about their policies and how they will accommodate everyone comfortably. It is one of the best wedding venue tips to keep in mind when planning a wedding.

5. Check out what different venues have to offer

How to choose a wedding venue when it is offering you other things in the same package? There are venues such as a few clubs that arrange for in-house food and beverages along with the basic décor. Firstly, you must get an idea of their packages and then tally it with the rates you may have to pay if you hire caterers and decorators from outside. Usually, clubs and similar places that offer in-house facilities have a minimum rate package for everything. 

It means they will give you catalogues with rates according to the minimum number of guests you expect. Places with additional facilities such as food and décor will charge you more than the basic ones. One tip here is that the basic décor that usually exists in such venues is very simple to suit everyone. Therefore, if you want to arrange something different or more extravagant, either you have to change the venue or talk to the staff regarding modification permission. If you agree to avail of the additional facilities that a venue offers, make sure that you add those additional taxes to your budget.

6. Decide what your dream wedding venue is

Staying true to your personality is very important when you are planning your wedding. Several couples check out wedding themes on the internet and end up organizing something similar. However, these plans aren’t true to the couple as it doesn’t represent them the most. It is more of a fantasy coming true there. The best wedding venues are those that will showcase all of your dreams and will be a representation of your personality. 

So, here we have a simple step-by-step guide for you to plan your dream wedding. Also, try to keep all the wedding venue tips in mind when planning to ensure a wonderful wedding.

Job Role, Duties & Responsibilities of a Wedding Planner

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Weddings are one of the best days of two people’s lives! The wedding planner must be well acquainted with the upcoming wedding trends that clients will love to receive and the right palettes to paint their wedding day. The profession of a wedding planner covers all facets of the day – from clothes and decorations to selecting the right banquet hall, to food, drink, and music, and may also include lodging, convenience, and facilities for guests. The wedding event plan can be large or small, based on the client couple’s demands, needs, and most importantly budget which is to be kept in mind while drafting the plan. However, the wedding planner job will usually include the following core tasks:

DUTIES OF A WEDDING PLANNER:

  • Meeting with the client pair to define their planned day-to-day vision, realistic criteria, and budget. Additional meetings are crucial during the pre-wedding planning phase to provide input on results, share proposals, and validate actions, as well as to discuss any issues or improvements that might occur.
  • Building strong partnerships with the client couple so that you can see the preparation and strategy from their viewpoint.
  • Offering new concepts, patterns, and ideas (based on your expertise as well as on your requirements).
  • Advice on courtesy, culture, and rituals.
  • Liaising and negotiating with wedding suppliers – service providers such as local workers, florists, caterers, and photographers.
  • Maintaining schedules and diaries that detail the timetable for the big day and ensuring that diaries act, such as paying deposits to secure facilities, actually take place.
  • Maintaining a comprehensive timeline, communication, and budget documents.
  • To be ready on the day to orchestrate the wedding smoothly

Of course, being able to do all these stuff at a realistic, administrative level is one thing, but delivering personality characteristics and core skills to do it in a manner that ensures good results for a couple on their day and your reputation as a competent wedding planner job description is another thing so what do you need?

RESPONSIBILITIES OF A WEDDING PLANNER:

Creative ability

    Even if the couple has their own very clear ideas for the kind of day they want, you’ll need a clear artistic side to be able to tap into their imagination and bring it to life for them. The solution, for a couple with no plans, is that you can use your skills, expertise, and artistic flair as the responsibilities of a wedding planner to inspire them.

Financial and bargaining skills

    Although some partners may like to be interested in any area of financing, others want to set the budget and get all the negotiating handled for them. Being willing to provide at least good financial and bargaining skills (even though a couple tries to do something on their own) would help a couple to feel secure in their ability as a wedding planner job and as someone they can refer to as any edicts or issues occur.

Problem settlement and cooperation

    The word ‘Bride-zilla’ has been coined for a reason, because while the majority of clients are likely to be friendly because placid individuals, pre-wedding pressures and emotional elements of wedding planning will reach out to everyone, so there will be moments when the smallest of issues will become the biggest concern to frustrated clients. To be a good wedding planner, it can be one of the most important core responsibilities of a wedding planner to fix challenges and to placate them. Problem-solving also has to do with the millions of scenarios of something going wrong right before the wedding. Typically couples employ a wedding planner as a means of distancing themselves from the chaotic side of preparation, because any bumps need to be dealt with smoothly and properly, and preferably without a bride or groom ever noticing that there was a problem.

    Similarly, and just like we don’t all get along with all of our workmates, it’s not always easy to freeze with a client couple (or even a person in a couple). Over the course of your wedding planner job, you will discover that some couples are much tougher to deal with than others – due to interpersonal clashes, unreasonable standards, or the reality that some people are simply incredibly difficult. Diplomacy skills are required while working in these circumstances; while getting your techniques in place for off-the-shelf job pressure will help you handle the tension that comes with these scenarios and keep you focused while things get rough.

Flexibility

    The problem that may arise while dealing with wedding clients is that the normal 9-5 working pressures of their own lives, which means that nights and weekends are normally the only opportunities they have to schedule a wedding. While you’re going to do a lot of preparation and leg-work for them during your own 9-5 working day, the position does entail a lot of ‘out-of-hour’ interaction and availability, something that needs to be taken into account, particularly when most Asian weddings still take place on Saturdays and your presence on the day would be one of the important duties of a wedding planner!

Listening skills

    Listening skills are all part of wedding planning. In general event planning, clients often have no idea what kind of event they want and can leave their artistic vision to the planner. That is a striking contrast to wedding planning where, in most situations, at least one-half of the pair may have spent years cultivating very clear ideas about just the kind of day they want: their own very clear vision. Being willing to listen to the expectations and make this as closely as possible a fact for a couple is just part of the wedding planner job, even if it means planning a wedding that is not to your taste, you have to do that according to clients.

Patience

    From the day events to the cocktail nights, the shades to the cards, the flowers of the decorations, the weddings entail an innumerable amount of choices – some of which can take some time to interact with clients and then include waiting to collect input. Managing patience with the need to do something is part of handling the timetable for arranging and preparing a wedding because being patient is not only a talent but one that can also affect successful planning is one of the most important responsibilities of a wedding planner.

Good social and people skills

    • Weddings are all about partnerships and organizing an experience where everyone from a couple to their families, as well as all the wedding vendors, has everything to say about how things can function can be incredibly overwhelming – simply dealing with two couple of clients and their wedding vendors could mean interacting with about 50 different people over a week. Build up strong relationships with spirit. Managing all the responsibilities of a wedding planner allows you to become competent over a variety of communication channels, including face-to-face, email, phone, and texting – and this covers those unscheduled, out-of-hour contact with nervous clients as well!

Yeah, no new wedding planner brings all this expertise to the table automatically, so if you’re starting your career in a wedding planner job with a different event contextual, hospitality, or event management qualification that includes understanding the duties of a wedding planner and work experience with a well-established experienced wedding planning company, you’ll be able to provide insights that will inspire you and encourage you to improve your skills and excel in the wedding planning profession.

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