How To Stay Motivated As A Wedding Planner?

Staying Motivated
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Being a wedding planner is indeed one of the most-desired vocations. Planning the most special day for someone is so satisfying. The parties, the planning, the new people, the excitement and celebrations all around indeed gives you an adrenaline rush. The job is thrilling and often well-paying. It is not just the excessive physical labor you put in, being a wedding planner strains you mentally too, maybe more. You may not get due credit from most of your clients. Also, weddings are emotionally charged up, as a wedding planner you constantly need to be on your toes and calm everyone around you. But this constant planning, organizing and meeting deadlines can also become daunting at times. So much so, that you may often want to hang your boots! You may wonder why you ever wanted to be a wedding planner.

All this can be really intimidating, and it is not rocket science to understand that unless you are happy you cannot be creative, which is extremely important when it comes to wedding planning. If you too are struggling to stay motivated as a wedding planner read on.

wedding planning

Keep Learning

Even if you become the best wedding planner you still need to keep learning. Keep attending workshops and exhibitions, there’s always something new to learn. Attend parties, read books, look around. Do not be content with what You know. A broader vision really goes a long way.

Take It Easy

Too much work and tension can be detrimental to your creativity. Remember your worrying is not going to help you at all. Rather than the more tensed, you are, the worse it would be. Always Try and take it easy. Plan your schedule in such a way that you can organize and plan well in advance. Deadlines can be unavoidable in the wedding industry but that doesn’t mean you cannot solve them. No matter how big the problem is, a calm mind Will help you reach the solution quicker.

Look After Yourself

Take out time for yourself, sleep enough hours and most importantly do not miss your meals. Even the brightest of minds need fuel for energy. Wedding planning is anything but routine. You need to be creative and trendy with your ideas. Everyone wants a ‘never seen before’ wedding after that you need to have an open, happy and relaxed mind. Indulge in a hobby, do something that makes you happy, something that can take off your mind from the work pressure.

Music

Though it may sound strange having a piece of good background music can do wonders to your mood. Every song has the capacity to provoke you as an individual. Whenever you are planning or organizing or delegating responsibilities listen to good music something that cheers you up and makes you feel light. Encourage your team members to do the same.

wedding school

Learn To Work Without Breaks

Wedding planning is an extremely hectic and demanding industry. You might not find any time in between events, and you might feel overwhelming at first.  A lot of last-minute issues can be mitigated with proper planning, but you need to develop a penchant for learning without breaks. You can definitely take small breaks in between, but the norm would hectic schedules day after day. If you feel your job is taking a toll on you head out for a weekend vacation. Do anything and everything to plan ahead and stay charged up and motivated at all times.

Visual Motivation

When you are struggling to stay motivated having visual motivation around you can be an energy booster. Keep positive and motivating quotes as your screensaver on your phone and your computer. Put up signboards in your office that do not let you feel low or dejected. If everything else fails, put a picture of your family in your office, remember your hard work is also for them.

Learn To Let Go

Many times, you will come across clients who would just not appreciate what you do for them. Some may even frown and the end of a fantastic and successful wedding. Just do your best and do not let any negative feelings bother you. Some people can never be happy no matter how hard you try you will not be able to impress them. Disassociates yourself from such people. With such clients, it’s better to have written communication.

Finally, Get Professionally Trained

Your formal education in the field wedding planning helps you understand the ups and downs of this profession. The internship that you undergo gives you a platform where you understand the different challenges that this job involves. It not only helps in finding ways to stay motivated but also helps you in finding the path that you need to follow.  When you are focused and have a goal, the journey, despite being difficult, continues.

Difficult times and stressful situations occur in every profession. Every job has its own set of challenges. With a smile on your face think of the times when you wished to be where you are today. No matter how difficult things become, remember, “This too shall pass!”

How Successful Wedding Planners Stay Organized

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Wedding planning is an exciting vocation, and for many, it is a dream job! This glittering and gleaming business is surely lucrative and glamorous, with its own set of challenges and hardships. And there definitely has been a fair share of budding wedding planners who have taken up this profession to turn their hobby into an occupation. But starting a wedding planning company is not easy. It takes a lot of hard work to stay in the business. Unless you can handle the high-pressure situations that may arise on an everyday basis, surviving this industry might not be as easy as it seems. And often it boils down to how organized you are in your endeavor.

Organizing a wedding perfectly is one of the biggest challenges every wedding planner faces. According to the best wedding planners in the industry, having impeccable organizational skills is the key to becoming successful in this industry. For many of the wedding planners, the experience that they acquire with each wedding they organize is a crucial component that helps them become a better wedding planner over the years. Wedding Planning is by a wide margin one of the most stressful jobs out there. One of the key components to which this stress can be credited is the plethora of tasks that the job incorporates. It’s a job that starts even before the agreement is signed. From introductory pitch, concept, to the actual wedding plan, it is hard for wedding planners to keep up a consistent workflow, overwhelmed by the responsibilities and magnitude of every wedding planning task. Organizing a wedding takes months of dedicated preparation, foresight, and timing and as always, when it comes to organizing a wedding, there’s so much that is to be done. Every wedding planner needs to have an organized system that helps them in prioritizing the various aspects of the wedding, without ignoring even the tiniest of details. Many planners have a specially made planning calendar that keeps on top of their planning requirements. Along these lines, here’s a little something to assist you. Look at these 6 tips to assist you with remaining organized while planning your next wedding:

Define and Decide

Before starting to plan a wedding and beginning with set assignments, it is important that you have a vision in your mind and set a timeline to complete it. Define a direction and settle on a strategy for the direction. You should be clear as far as the direction you need to go, the sort of wedding you have to plan, and the things you have to do to complete the tasks. Therefore, the initial step to getting organized is to define an objective and choose a game plan to achieve the same.

Creating Event Binders

Being organized can be a big boon for a wedding planner. A wedding planner’s biggest job, after all, is planning. Not keeping a record of all the expenses that are being done can easily throw him off the budget. Keeping track of every vendor’s products and services is also of utmost importance. Creating wedding planning binders is probably the most efficient way to stay organized at this stage.

Ideally, each event and/or program should have its own binder. Depending on the complexity of your event, your binder can include several sections, including:

  • Itinerary/Agenda
  • Key Contacts
  • Banquet Event Orders
  • Entertainment
  • Lodging/Rooming List
  • Attendees
  • Communications
  • Contracts
  • Activities
  • Arrivals/Departures
  • Gifts
  • Budget
  • Miscellaneous

Define Tasks Of The Day:

The objective you set in terms of planning and executing a wedding is pertinent to a bigger picture, the events leading up to the wedding, and the final  D-day. To accomplish that last objective, you have to choose smaller milestones that you have to accomplish. Choose a task you want to finish within a week, settle on the work that has to be done during the day to finish the set objective of the week. Delegate these tasks to your team. You can go old school with rosters or you can utilize advanced formats like google sheets or group messaging tools for the delegation of tasks.

Utilizing Event Planning Software

While your event binders should include all of the most important details of each event in hard copy, the rest of your reference notes, ideas, and correspondence should also be kept organized and together. In today’s age of technology and widespread internet access, online tools like Google Sheets can provide a medium to plan and organize all aspects of wedding planning.

Keep A Networking Spreadsheet

Finish each workday by writing down the name, title, and contact of each individual you’ve met. There will probably come a time when that relationship will be valuable later on! Or on the other hand, in case you don’t think you can keep up a spreadsheet in the long term, choose one social media tool that you can use for business and ensure you connect with or follow your new contacts right away. Additionally, keep a master contact sheet with your most favored vendors directly inside your wedding planning binder. When it comes time to employ them for your next wedding you’ll already have ideas, menus, and contact data conveniently laid out.

Evaluate

All the planning and organizing is futile if you don’t learn from your errors. After each wedding, it is imperative to assess your approach and learn from it. Realize what worked and what didn’t. Understand what turned out badly in terms of execution and how much time each task took up. Change your approach and strategy accordingly. Updating your strategies is the most ideal approach to stay organized. Each wedding planner has their own system of work. Some like updating things consistently while some prefer to do tasks in bulk. The final outcome must be a well planned, top-notch wedding.

Investing In Professional Training

For many of us, organizational skills are something that we are born with. But this doesn’t mean that we cannot polish what we have. There are some popular institutes that offer wedding planning programs. These courses give hands-on experience to every student. There are numerous weddings that they work-on under the guidance of mentors. These mentors who train them help them in learning the basics by working in the field. Many programs also offer internships which proved to be a big benefit for the binding wedding planners. Be it any profession having detailed knowledge about the tricks of the trade, even before entering the market, can be a big bonus. It not only adds to your personal enrichment but also helps in adding to your portfolio. Enrolling yourself into such a program can greatly help to kick start your wedding planning business.

In the end, how you organize your notes, documents, and correspondence is up to you and every professional wedding planner has their own system that works for them and their team. The most important factor should always be accessibility and readiness of information and making sure it is always kept organized. A lot comes with experience, but in the end, every successful wedding planner has one thing in common, and that is perfect organizational skills

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