Planning Tips & Tricks

6 Tips To Choose The Perfect Wedding Venue

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While almost everything else is optional when you are getting married, a good venue is simply not!. For example, you can ditch the Sabyasachi lehenga for a different designer or choose to have non-extravagant decor. However, when you are inviting people, a wedding venue is a necessity irrespective of the number. The question is how to choose a wedding venue because there are so many options for making a choice more difficult. For example, a beautiful open ground, a nice hall, a very elegant ballroom, and a beachside resort are exotic venues where you can choose to get married. Finally, the choice has to be yours only! 

In this blog, we will try to help you to understand how to choose a wedding venue. Plus, there are wedding venue tips that you must keep in mind while making the final decision. 

Here is how to choose a wedding venue with a few simple steps:

1. First things first, hire a Wedding Planner!

Experts believe that you should contact a good wedding planner before finalizing the place. Also, local planners can give you the best idea of a particular venue. They may have experience of organizing an event in that same venue that you like. Therefore, a wedding planner knows exactly the layout and space of the venue. There are certain technical skills and a whole lot of creativity required to transform an ordinary venue into the wedding venue of your dreams!

Well, a planner has all the wedding venue tips that can easily transform even a simple space into a fairytale setting. Please do your research before contacting a wedding planner because many things depend on the quality of work that he or she does. Now, if you are finally sure about whom to trust, express all your plans and then sit back because the wedding planner will bring all your plans to reality. Therefore, not only will you be left with a lot of time to focus on last-minute shopping, professional touches to your dream will make it look even more beautiful. 

2. Don't just guess your guestlist!

How to choose a wedding venue when you are not fully aware of the guest list? Well, it is almost impossible for that. Therefore, the best option here is to understand and be aware of the number of people coming to the event before choosing the venue. If you do it the other way round, it may cause problems later on during the event. For example, if you call a certain number of people and go ahead to book a space that is not big enough, it will be a problem.

If maximum people respond positively to your RSVP, then there will surely be a space shortage that will be nothing but very embarrassing. Often, the couple is unaware of the number of guests attending their wedding because the parents end up adding more people at the last moment. Now, this is not a cool idea and it will adversely affect the choice of venue and the budget. Inviting guests is not a problem, but having no idea about D-Day’s expected guests is the issue. Therefore, finalize the guest list well in advance, and then choose the venue. 

3. Decide the budget

Fixing the budget is one of the most primary tasks at hand when you are planning a wedding. When you have done a budget allotment for all the different work categories, choosing the venue is legit. The reason for such a sequence is that if you go overboard with the venue booking already, there may not be enough budget left to finish the rest of the work. Also, choosing a venue is a tricky thing when food is involved in the same category. Suppose you are choosing a venue that offers you a catering service as well, the per-plate of food rate will come from their end. 

Now, your responsibility is to figure out whether the venue is suitable as per your wedding budget because there is an added expense for the décor. In case it is not working out for you, there are two options. Either you will have to look for a completely different place or cut-down on other expenses such as the décor. It is indeed no less than a battle to keep a pre-decided budget intact and still get everything done. However, with a little research and understanding of current rates, you will surely be able to do it. 

4. Be mindful of the guest’s experience

Suppose you are going for an exotic destination wedding, and the guests are mostly from other places. Their comfort is the priority. So, you must make sure that the beach you are choosing a wedding venue is well-connected to a nice hotel for starters. Also, make sure that there are enough rooms there to accommodate all the guests on your list. You have to talk to the hotel staff well in advance to inquire about their policies and how they will accommodate everyone comfortably. It is one of the best wedding venue tips to keep in mind when planning a wedding.

5. Check out what different venues have to offer

How to choose a wedding venue when it is offering you other things in the same package? There are venues such as a few clubs that arrange for in-house food and beverages along with the basic décor. Firstly, you must get an idea of their packages and then tally it with the rates you may have to pay if you hire caterers and decorators from outside. Usually, clubs and similar places that offer in-house facilities have a minimum rate package for everything. 

It means they will give you catalogues with rates according to the minimum number of guests you expect. Places with additional facilities such as food and décor will charge you more than the basic ones. One tip here is that the basic décor that usually exists in such venues is very simple to suit everyone. Therefore, if you want to arrange something different or more extravagant, either you have to change the venue or talk to the staff regarding modification permission. If you agree to avail of the additional facilities that a venue offers, make sure that you add those additional taxes to your budget.

6. Decide what your dream wedding venue is

Staying true to your personality is very important when you are planning your wedding. Several couples check out wedding themes on the internet and end up organizing something similar. However, these plans aren’t true to the couple as it doesn’t represent them the most. It is more of a fantasy coming true there. The best wedding venues are those that will showcase all of your dreams and will be a representation of your personality. 

So, here we have a simple step-by-step guide for you to plan your dream wedding. Also, try to keep all the wedding venue tips in mind when planning to ensure a wonderful wedding.

The Ultimate Wedding Planning Checklist For A Wedding Planner

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Being a wedding planner comes with a lot pf responsibilities. As a wedding planner, you hold the dreams of the happy couple in your palms and if you want them to stay that way i.e. happy then you have to do your job the best of your abilities. If you have planned a wedding, been part of one or even watched Made in Heaven or Band Baaja Baarat, then you know that planning a wedding is not easy. Especially if it’s a Big Fat Indian Wedding because that comes with its own bonus package of meddling relatives, indecisive couples, multi-tasking parents. If you want to keep all the numerous parties involved happy from the Mehendi to Vidaai so that they loosen their purse strings, give your payment and recommend you to all their family and friends then you are going to need this checklist. With all the numerous duties that the wedding planner has to take care of it is very easy to forget a few. Then, of course, Bridezilla is breathing down your neck because the flowers aren’t her favourite shade of purple.  This checklist helps you remember all of these duties so you can be as good as or even better than Shruti and Bittu when it comes to planning weddings!

Meet the happy couple:

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This is the most obvious one on the list. The first step in planning a wedding is meeting the couple and discussing their ideas or the vision that they have about how they want their wedding to be. At this meeting ensure that you have discussed colour palettes, decor, lighting and overall aesthetic with the couple. This will help you when you see vendors or look for venues. Weddings can also highlight family dynamics and stir up a lot of emotions. Therefore, it is the job of the wedding planner to mediate during these meetings and ensure that you find compromises or hold discussions that need to happen. The latter is especially important because in the frenzy of planning a wedding the family might forget an important part and it will be your job to bring attention to it.

Select a Venue:

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If the couple does not already have a venue in mind then the next step is to secure a suitable venue that fulfils all the requirements of the couple. You should know what kind of venue the couple desires based on your meeting with them. With the list of requirements handy like water view, capacity, outside catering allowed etc you can go venue hunting. The ideal venue should allow Indian weddings i.e. be suitable for the small fire on the mandap for the saat pheras etc. You should also check what services the venue offers like cake, lighting or if the couple wants a cocktail hour then a scenic outdoor area etc. Another important criterion is if they allow package deals for multiple events. The guests attending the wedding should also be kept in mind. For example, if the couple has old relatives who can’t climb stairs then the wedding cannot be held at a venue without handicap access.

Set up the social media pages:

If the couple wants to commemorate their wedding on social media then they would love having their own special social media pages dedicated to their wedding and a wedding hashtag. Then it’s your job to ensure the social media page is up and running seamlessly.  

Primary Vendors:

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The next step is to hire primary vendors which includes caterer, decorator, florist, photo and videographer, DJ/musician etc. You might already have a list of vendors that you have worked with before so you already know their services and prices pretty well. You will also be able to handle the logistics seamlessly as you have worked with these vendors before. If this is the case then you should begin scheduling meetings between the vendors and the couple so that the couple can know what to expect. If you don’t have vendors who you work with on a regular basis then it’s a good idea to research vendors who fulfil the couple’s criteria. Some couples may also ask you to book for them hair and makeup artists so make sure you have researched them too.

Secondary Vendors:

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These are the next tier of vendors. If the couple wants a wedding cake then it is your job to hunt down a bakery that specialises in wedding cake and figure out all the logistics on the final day. Additionally, if the family doesn’t already have a pandit then finding one will also be your job. If the couple is having a Mehendi ceremony then the job of finding good trusted Mehendi artists will also fall upon you. Finding vendors who make invitations and setting up meetings with the couple is also your job. Sometimes Indian wedding invitations are huge and require assembly and taking care of these time-consuming details also falls upon you so that the couple can enjoy every second of their engaged life.

Hotel and Transportation:

The relatives who don’t stay in the city where the wedding is taking place are going to need a place to stay. The bridal party is going to require rooms to get ready and hence researching and booking hotel rooms near the venue is an important job that needs to get done. This is especially important if the venue isn’t a hotel. Another important job is transportation from the hotel to the venue like shuttle services during and after each event. Make sure that you have the logistics of transportation sorted because it is more important than you think and is easily overlooked. For example, the cars needed for the bridal party to change clothes or get ready for different events. Remember that you are in charge of the guest experience and especially making it a memorable one.

Groom’s Entrance:

This requires its own special place in the list apart from general transportation. In an Indian wedding, there are many ways that a groom can enter the mandap and it can be anything from a horse to an ambassador or a shiny new Mercedes. So ensure that you have discussed this with the couple and presented them with all the options including the vendors for the horse and the musicians for the baraath.

Oversee Sound Checks and Lighting:

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The wedding planner is in charge of ensuring that any sound set up goes off without a hitch and that the speakers don’t break down or the microphones emit awful sounds that causes everyone to cover their ears. Similarly, you are also supposed to discuss the lighting with the venue manager and make sure that the couple gets their fairy tale lighting and nothing goes wrong. 

This brings us to the end of the checklist that will help you plan a wedding like a pro. These are just the broader things that you must keep in mind while planning a wedding. There are other million smaller things that also need to be taken care off but those things are only learned through experience and practice. But still, if you sort out these major things then the smaller ones become much easier to handle. Happy Planning!

Bitten by the Wedding Shutterbug

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And in heat of that heart-warming Sindoor moment…Just as the groom inks his fingers with a bright red promise, the photographer adjusts his focus on the bride’s expression… Lighting check, texture check, colours check, expressions check. Just like that, a timeless moment is captured. Like etching on stone, it will be one that you can touch and feel for years on. Lord knows, a good photograph will always bring back dear memories with it. With so many brilliant wedding photographers in the market today, we’re rolling in options. Be it bohemian or vintage, there is someone experienced and skilled to suit everyone’s taste. There is no denying that innovation and style have truly sky rocketed, sweeping us of our feet and giving us a serious case of the wedding shutterbugs. The only suitable remedy that comes to mind, is dwelling deeper into all things wedding and photography.

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TWS-wedding-ceremony

For starters, let’s identify the metamorphosis of photography in the wedding industry. You no longer have one or two camera men recording the event in a standardized fashion. The wedding industry has evolved to integrate the art of storytelling, which heavily reflects in the imagery. Couples are familiar with the process of scanning through mood boards and conceptual shoot ideas months in advance, making the visuals exclusive to ‘their’ journey of coming together. This noted shift in mentality gives a lot of room for creative spaces to thrive and is attributed the need for individuality or uniqueness to the couple, as well as recognizing the value of quality over cost. With smoke bombs and flower showers draping picturesque landscapes and designer wear, everybody is inclined to splurge on wedding photography. Then again, you may wonder. Why should one hire steeply priced professionals for the same? Simply put, the more beautiful the pictures, the more beautiful the memories. It goes without saying that weddings are a colorful tsunami of emotions and details and so, it must be shot with finesse. In fact, noting down minute–to-minute details of expected shots and important moments can go a long way in ensuring nothing is missed out! Check out Every Couple’s Ultimate Wedding Photo Checklist https://www.shaadisaga.com/blog/wedding-photo-checklist Here’s a pro tip to keep in mind: Always consider style while hiring your photographer. Do you want quirky colorful or subtle minimalistic? Traditional or unconventional? Next in line is Equipment! Drones & handheld or gimbals & tripods. Not to side line communication skills and work experience – How many weddings old is your photographer exactly? Lastly, it is highly recommending to invest in a Pre-Wedding Shoot. Besides the obvious attractions and benefits, this experience helps you build a functional rapport with your photographer prior to Dday. The last thing you want is to be awkward or camera shy when you hear the shutters *click!*

TWS wedding rituals

 With so much to micro manage, the role of wedding planners is truly the binding factor between the to-be-weds and the photographers, hence we have institutes like The Wedding School who grooms you to be one. The Wedding Industry has in fact opened doors to new job roles in different industries for the new generation. Planners are like a reassuring force that ensure a smooth flowing creative process. So, the next time your scrolling through your social media and have an, “Aha!” moment when you see the most gorgeous bride and groom photo – Let your imagination run free. Trust in your wedding planner to find the best photographer for you, and believe that you too can have the dreamiest wedding album. For as long as people are getting married, we’ll keep our eyes peeled for the newest and latest photography trend, because one thing is for certain – Visualization just never
gets old. 

When Virtual Reality Meets Weddings: The Coolest New Ideas You Can Plan For Your Client

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Your wedding day is one grand celebration that marks the beginning of a new journey of togetherness. Weddings are supposed to be special and memorable events and everyone would want to share their special moments with family and loved ones. But what if sometimes people can’t make it to the wedding ceremony due to various reasons. However, this is the 21st century, and as always, technology has yet another solution to this problem. What if you (and your loved ones) could go back and replay your wedding day, reliving each moment, in the exact sequence as they happened? Enter Virtual Reality – a cutting edge videography style that allows us to capture a 360-degree video with a field-of-view that centers around the main subject and allows viewers to look freely around and experience the full scope of the environment surrounding that subject

Virtual reality has become the next big thing nowadays, and undoubtedly, has become a cool new concept within weddings too. It makes the experience much better and more immersive. Virtual reality can allow your clients to relive their special day in ultra-high- definition, 360-degree. It makes the experience much better and more immersive. These gadgets are now making their way onto the wedding scene too in a big way.

Here are some cool ideas that you can pull off with VR for your clients:

  1. Sending VR invites to the guest

Sending a visual invite to the guest will make them feel very, very special! Gone are the days of sending wedding card invitations. With a VR based invite, the possibilities are endless. Most importantly, the invite would connect to the guests on a much more personal level.

wedding planning ideas
wedding planning ideas
  1. Create a VR storyboard

Everyone likes to know the story behind the grand scene – starting right from how the couple met! And there is no better way to tell a story than using virtual reality storyboard.

  1. Broadcast your wedding

Social media has a lot of influence on weddings nowadays and therefore, can be seamlessly used to provide updates with VR. Use 360-degree broadcasting techniques by taking the assistance of social media apps like Facebook, YouTube, etc to stream the live wedding celebration and updates.

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  1. Create VR Wedding Albums

Capturing with 360-degree panorama settings are sure to make every moment in the wedding an everlasting memory. Panorama shoots are all the rage now, and with good reason! What’s a better way to have people viewing client’s wedding photos by virtually standing where you were standing, and look around, fully immersed in the scene and display it as a single image? A 360-degree interactive wedding album will additionally allow you to capture the events of the entire day perfectly in the sequence as they happened.

The major selling point of VR is the ability to seamlessly travel back and relive the day all over .For a bride and groom and their loved ones to be able to return to the middle of one of the grandest day of their lives is a truly exhilarating experience and one that should not be missed.

Well-trained and experienced wedding planners can create beautifully crafted virtual reality content. At TWS, the students are groomed to be professional wedding, trained to excel by the best in the industry. By training them to develop a keen eye for their clients’ requirements and exposing them to the latest in technology, students at TWS are primed to excel in the wedding planning industry.

The Ultimate Guide to Hiring a Professional Wedding Planner

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Are you planning a dream wedding? You and your loved one are planning to share the journey of togetherness for a lifetime. Your mind wonders what this special day will look like. How the special day will flow and who will be your bridesmaids? All these are obvious questions that surely will come to your mind. But what if you’ve never planned a wedding before?

Planning a wedding is not a trivial affair and taking the help of a professional wedding planner is the best choice one can make. From planning the wedding to executing it, they leave no stones unturned to make it a grand success. However, finding the perfect wedding planner is not an easy task.

Here’s how you should go about hiring a professional wedding planner for the big day -.

1. Do Your Research to close in the best option

Check out the prospective planners’ websites for photos of recent weddings they’ve organized. Choose the right wedding planner that suits your needs. Look for their qualifications, experience, clientele awards and membership in professional associations.

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Bridal background with planner checklist

2. Follow Up With Your Favorites

From the list of wedding planners, follow up with them with regards to the wedding date availability and price ranges they operate in. If everything suits your budget and requirements, then you can set up an appointment to meet with them.

3. Prepare For Your Meeting

While meeting potential wedding planners, always have a rough plan drafted that captures the requirements of your wedding, including the number of guests, a theme in mind and other important details. Make sure you duly go through their portfolios, asking questions along the way to get a better picture of whether this is the wedding planner you want to go ahead with. Make sure to voice your ideas about the theme, the style and the colors you would want your wedding to be based around. Get a sense of what they have to offer as per your requirements.

hiring a professional wedding planner

4.Call and browse through their References

For all the wedding planners you meet, make sure you take references from them and ask the team the following questions:

  • Are they available on your suitable date?
  • How well do they accommodate your budget? Do they offer flexible package deals?
  • How long have they been working in the wedding industry?
  • Can they provide the best photos of the weddings organized by them? Planners’ usually have a portfolio of their best events; this gives a clear idea about what can be achieved by them.
  • Did they have good vendor recommendations?
  1. Finalize Your Decision

Once your final list is ready, take some time to compare the quotes, impressions, notes and formal proposals. Once you find your planner, call them to tell about your decision so that they can move forward and sign a contract.

Following this guide will help save both your time and money. Make sure to choose a professional wedding planner with good industry experience to avoid any disappointment and live your dream the way you always imagined it to be..

Why A Wedding Planner Should Learn To Keep Calm Under Pressure?

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Planning a wedding is an exciting affair. Being a wedding planner involves managing and ensuring that everything runs smoothly to make it a perfect day. You need to build a lot of skills before starting an actual wedding planning business. Along with knowing the ins and outs of weddings and the ways to manage the tasks within the budget, patience is also essential to orchestrate this special day.

As a wedding planner, you need to set a master plan to sketch out everything which needs to be done and by what deadline. Your clients will expect everything to be perfect, so it is essential to remain calm under pressure. There may often be tense situations, but you should be able to deal with this professionally. If you maintain the calm mental outlook there are high chances of being successful and accomplishing the goals. This article will address the reasons why a wedding planner should learn to keep calm under pressure:

1.You develop Patience

Staying calm in stressful situations can make you learn to develop patience as well. Through patience, you can easily deal with severe conditions and it helps overcome all the obstacles that come your way. Also, it will decrease the stress level and keeps you relax so that you can easily organize every detail of your client’s wedding, making it a seamless event!

2. You Develop Optimism

You can become successful by staying calm because you develop optimism. Your optimistic outlook makes you see positive things in all situations and motivates you to make effective decisions to succeed.

3. You Eliminate Negative Self-Talk

Staying calm during the wedding chaos can make you work better as you eliminate negative self-talk from your life. To achieve success, you need to focus on positive self-talk. It will let you know how to find the middle ground in situations and balance the reality with hope for future change.

4. You Develop a Positive Mindset

There is always a chance that something will go wrong. Fret not; there is a possible solution for every problem. With a positive mindset, you can easily deal with everyday situations and issues that arise in wedding plans. It helps you to move forward to continually try to think out of the box and find the best innovative solutions to problems in your profession. Keeping calm under pressure can make you successful as you develop a positive mindset through your stressful experiences. With all this, you can easily handle the adverse situations as you don’t become victims of circumstance instead become heroes of your true reality.

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5. You Become a Team Player

The best thing about staying calm during your wedding planning is that you become a team player. You will learn and develop the skills of working well with others and building a team to handle situations actively. If you are aware of making a good interaction with different types of people and can work together with each other, you can make things happen for your clients and yourself. Being calm makes you more focused, and you can easily assess the situation, and according to it , you should work to create positive change which helps you to accomplish a common goal.

Final Thought

Remaining calm in stressful situations is the sign of a successful wedding planner. All these skills you will have to learn in time and it will surely give you a force to reckon in the wedding planning industry. Of course, it will take time to reach there. But you can learn all the nitty-gritties of wedding planning if you invest in a professional wedding planning institute. Being a part of live internships and being groomed for the very demanding industry of wedding planning will help you out when starting your career. Such a formal training will teach you how to perform smoothly under pressure and let you start your wedding planning career with a firm foot.

5 Important Things to Discuss While Planning Your Wedding In 2023

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The wedding industry is burgeoning and the need for a wedding planner continues to increase. Be it catering or wedding decorations, designing invitations or wedding favors, wedding planners will fight for your wedding vision and keep everything on track. And as a wedding planner, you have to always be equipped with all the essentials to glam up your client’s wedding.

But the key to a successful wedding lies in effective planning and that is possible only if you understand the client’s requirement list accurately. It is extremely important that you ask all the right questions before planning your client’s big day. Of course, if you have had a chance at obtaining formal training for wedding planning, you would have your bases covered on what are the questions you should ask your client before planning for his/her wedding. Formal training will give you a taste of the real deal before stepping out into such a demanding industry. At TWS, we have a strong focus on educating our students on dealing with clients and asking the right questions. However, if you haven’t had the chance to invest in formal training, worry not! Here are a few questions you should ask your client while planning his/her wedding-

1. Budget of the wedding –

Weddings range from small intimate ones to large starlit ones. That is why it is essential that you are aware of your client’s budget and plan accordingly. You can ask your client to give an approximate budget to you and you can break it into a ‘per person’ budget. This way your client will get a clear idea about the costs involved.

2. Number of guests attending the event –

Once you are done breaking down the budget ‘per person’ wise, you can now ask your client to give you an idea of the number of people attending the event. Realize that there are always some last-minute add-ons and hence always keep room for some extra guests and start setting your budget accordingly.

3. Date and the venue –

This question sounds very basic but it is infact the most important. Make sure that your client gives you a clear answer about the venue or at least the options that he has zeroed down to. Alternatively suggest him places and take him for venue recce and let his indecisiveness rest.

Make sure that if your client is too confused about the location. You must put a break on your horses as the entire planning should start only after the venue has been set right. Assist your client and do enough research to fit his budget. Let his doubts disappear before you hit the floor.

 

4. Top priorities for the wedding –

Now that you have a budget and guest list in your hand, it is the time to ask the client about the ‘must haves’ at his wedding. Make sure that you evaluate the budget at the beginning only and make it clear if it’s possible to add various other elements that the client might require. For example, your client wants a particular style of flower decoration but if you feel it won’t fit the budget, discuss it and have it clarified in the beginning to avoid any disappointments later.

5. Things the client wants to avoid –

Just like priorities, people have their aversions too. Imagine that you have planned for a particular band to play in the wedding but then your client says no for it and it reflects on the budget as the other options are just way too expensive for client’s budget. Now here’s a situation that should have addressed right in the beginning.

Such a ‘Need this/ need this not list’ might sound obvious but can play a huge role in deciding the wedding as per the client’s taste and satisfaction and avoiding any last-minute disappointments.

So, let all the clients call out your name in unison once their wedding shenanigans start and let your client get the utmost satisfaction from your work with the help of such effective planning.

How To Stay Motivated As A Wedding Planner?

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Staying Motivated

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Being a wedding planner is indeed one of the most-desired vocations. Planning the most special day for someone is so satisfying. The parties, the planning, the new people, the excitement and celebrations all around indeed gives you an adrenaline rush. The job is thrilling and often well-paying. It is not just the excessive physical labor you put in, being a wedding planner strains you mentally too, maybe more. You may not get due credit from most of your clients. Also, weddings are emotionally charged up, as a wedding planner you constantly need to be on your toes and calm everyone around you. But this constant planning, organizing and meeting deadlines can also become daunting at times. So much so, that you may often want to hang your boots! You may wonder why you ever wanted to be a wedding planner.

All this can be really intimidating, and it is not rocket science to understand that unless you are happy you cannot be creative, which is extremely important when it comes to wedding planning. If you too are struggling to stay motivated as a wedding planner read on.

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Keep Learning

Even if you become the best wedding planner you still need to keep learning. Keep attending workshops and exhibitions, there’s always something new to learn. Attend parties, read books, look around. Do not be content with what You know. A broader vision really goes a long way.

Take It Easy

Too much work and tension can be detrimental to your creativity. Remember your worrying is not going to help you at all. Rather than the more tensed, you are, the worse it would be. Always Try and take it easy. Plan your schedule in such a way that you can organize and plan well in advance. Deadlines can be unavoidable in the wedding industry but that doesn’t mean you cannot solve them. No matter how big the problem is, a calm mind Will help you reach the solution quicker.

Look After Yourself

Take out time for yourself, sleep enough hours and most importantly do not miss your meals. Even the brightest of minds need fuel for energy. Wedding planning is anything but routine. You need to be creative and trendy with your ideas. Everyone wants a ‘never seen before’ wedding after that you need to have an open, happy and relaxed mind. Indulge in a hobby, do something that makes you happy, something that can take off your mind from the work pressure.

Music

Though it may sound strange having a piece of good background music can do wonders to your mood. Every song has the capacity to provoke you as an individual. Whenever you are planning or organizing or delegating responsibilities listen to good music something that cheers you up and makes you feel light. Encourage your team members to do the same.

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Learn To Work Without Breaks

Wedding planning is an extremely hectic and demanding industry. You might not find any time in between events, and you might feel overwhelming at first.  A lot of last-minute issues can be mitigated with proper planning, but you need to develop a penchant for learning without breaks. You can definitely take small breaks in between, but the norm would hectic schedules day after day. If you feel your job is taking a toll on you head out for a weekend vacation. Do anything and everything to plan ahead and stay charged up and motivated at all times.

Visual Motivation

When you are struggling to stay motivated having visual motivation around you can be an energy booster. Keep positive and motivating quotes as your screensaver on your phone and your computer. Put up signboards in your office that do not let you feel low or dejected. If everything else fails, put a picture of your family in your office, remember your hard work is also for them.

Learn To Let Go

Many times, you will come across clients who would just not appreciate what you do for them. Some may even frown and the end of a fantastic and successful wedding. Just do your best and do not let any negative feelings bother you. Some people can never be happy no matter how hard you try you will not be able to impress them. Disassociates yourself from such people. With such clients, it’s better to have written communication.

Finally, Get Professionally Trained

Your formal education in the field wedding planning helps you understand the ups and downs of this profession. The internship that you undergo gives you a platform where you understand the different challenges that this job involves. It not only helps in finding ways to stay motivated but also helps you in finding the path that you need to follow.  When you are focused and have a goal, the journey, despite being difficult, continues.

Difficult times and stressful situations occur in every profession. Every job has its own set of challenges. With a smile on your face think of the times when you wished to be where you are today. No matter how difficult things become, remember, “This too shall pass!”

How Successful Wedding Planners Stay Organized

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Wedding planning is an exciting vocation, and for many, it is a dream job! This glittering and gleaming business is surely lucrative and glamorous, with its own set of challenges and hardships. And there definitely has been a fair share of budding wedding planners who have taken up this profession to turn their hobby into an occupation. But starting a wedding planning company is not easy. It takes a lot of hard work to stay in the business. Unless you can handle the high-pressure situations that may arise on an everyday basis, surviving this industry might not be as easy as it seems. And often it boils down to how organized you are in your endeavor.

Organizing a wedding perfectly is one of the biggest challenges every wedding planner faces. According to the best wedding planners in the industry, having impeccable organizational skills is the key to becoming successful in this industry. For many of the wedding planners, the experience that they acquire with each wedding they organize is a crucial component that helps them become a better wedding planner over the years. Wedding Planning is by a wide margin one of the most stressful jobs out there. One of the key components to which this stress can be credited is the plethora of tasks that the job incorporates. It’s a job that starts even before the agreement is signed. From introductory pitch, concept, to the actual wedding plan, it is hard for wedding planners to keep up a consistent workflow, overwhelmed by the responsibilities and magnitude of every wedding planning task. Organizing a wedding takes months of dedicated preparation, foresight, and timing and as always, when it comes to organizing a wedding, there’s so much that is to be done. Every wedding planner needs to have an organized system that helps them in prioritizing the various aspects of the wedding, without ignoring even the tiniest of details. Many planners have a specially made planning calendar that keeps on top of their planning requirements. Along these lines, here’s a little something to assist you. Look at these 6 tips to assist you with remaining organized while planning your next wedding:

Define and Decide

Before starting to plan a wedding and beginning with set assignments, it is important that you have a vision in your mind and set a timeline to complete it. Define a direction and settle on a strategy for the direction. You should be clear as far as the direction you need to go, the sort of wedding you have to plan, and the things you have to do to complete the tasks. Therefore, the initial step to getting organized is to define an objective and choose a game plan to achieve the same.

Creating Event Binders

Being organized can be a big boon for a wedding planner. A wedding planner’s biggest job, after all, is planning. Not keeping a record of all the expenses that are being done can easily throw him off the budget. Keeping track of every vendor’s products and services is also of utmost importance. Creating wedding planning binders is probably the most efficient way to stay organized at this stage.

Ideally, each event and/or program should have its own binder. Depending on the complexity of your event, your binder can include several sections, including:

  • Itinerary/Agenda
  • Key Contacts
  • Banquet Event Orders
  • Entertainment
  • Lodging/Rooming List
  • Attendees
  • Communications
  • Contracts
  • Activities
  • Arrivals/Departures
  • Gifts
  • Budget
  • Miscellaneous

Define Tasks Of The Day:

The objective you set in terms of planning and executing a wedding is pertinent to a bigger picture, the events leading up to the wedding, and the final  D-day. To accomplish that last objective, you have to choose smaller milestones that you have to accomplish. Choose a task you want to finish within a week, settle on the work that has to be done during the day to finish the set objective of the week. Delegate these tasks to your team. You can go old school with rosters or you can utilize advanced formats like google sheets or group messaging tools for the delegation of tasks.

Utilizing Event Planning Software

While your event binders should include all of the most important details of each event in hard copy, the rest of your reference notes, ideas, and correspondence should also be kept organized and together. In today’s age of technology and widespread internet access, online tools like Google Sheets can provide a medium to plan and organize all aspects of wedding planning.

Keep A Networking Spreadsheet

Finish each workday by writing down the name, title, and contact of each individual you’ve met. There will probably come a time when that relationship will be valuable later on! Or on the other hand, in case you don’t think you can keep up a spreadsheet in the long term, choose one social media tool that you can use for business and ensure you connect with or follow your new contacts right away. Additionally, keep a master contact sheet with your most favored vendors directly inside your wedding planning binder. When it comes time to employ them for your next wedding you’ll already have ideas, menus, and contact data conveniently laid out.

Evaluate

All the planning and organizing is futile if you don’t learn from your errors. After each wedding, it is imperative to assess your approach and learn from it. Realize what worked and what didn’t. Understand what turned out badly in terms of execution and how much time each task took up. Change your approach and strategy accordingly. Updating your strategies is the most ideal approach to stay organized. Each wedding planner has their own system of work. Some like updating things consistently while some prefer to do tasks in bulk. The final outcome must be a well planned, top-notch wedding.

Investing In Professional Training

For many of us, organizational skills are something that we are born with. But this doesn’t mean that we cannot polish what we have. There are some popular institutes that offer wedding planning programs. These courses give hands-on experience to every student. There are numerous weddings that they work-on under the guidance of mentors. These mentors who train them help them in learning the basics by working in the field. Many programs also offer internships which proved to be a big benefit for the binding wedding planners. Be it any profession having detailed knowledge about the tricks of the trade, even before entering the market, can be a big bonus. It not only adds to your personal enrichment but also helps in adding to your portfolio. Enrolling yourself into such a program can greatly help to kick start your wedding planning business.

In the end, how you organize your notes, documents, and correspondence is up to you and every professional wedding planner has their own system that works for them and their team. The most important factor should always be accessibility and readiness of information and making sure it is always kept organized. A lot comes with experience, but in the end, every successful wedding planner has one thing in common, and that is perfect organizational skills

Building Up Interpersonal Skills- Why Is It Important For A Wedding Planner?

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Want to build your career as a wedding planner 

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If there is one thing that Indians love, it is Weddings! Indian weddings have an aura that makes them so remarkable and continues to captivate people from all over the world.

With changing times, wedding planners have become an inseparable part of Indian weddings today. More and more people are hiring wedding planners to plan one of the biggest days in their lives. This has led to a whopping increase in the demand of the wedding planners. Today, there seems to be an abundance of wedding planners in the market, however, there might not be many who would have formed a lifelong relationship with their clients. So, what is it that makes a wedding planner a popular choice?

When it comes to hiring a wedding planner, many people look for a complete package. A wedding planner may present the best of ideas, but maybe he is too fixated with them and doesn’t pay much attention to what the client really wants. One of the most important qualities of a successful wedding planner is his interpersonal skills.

When somebody hires a wedding planner, they expect him to turn their biggest dream into a reality. A wedding is not just a get together with friends and family, it is a social obligation, a status symbol, a reflection of someone’s family background and traditions. When a wedding is planned there is a lot at stake. It is therefore imperative for a wedding planner to be an outstanding communicator. There is a lot of talking that is to be done. He should not only be able to put forward his ideas in the most pleasant way but also be open to suggestions and innovations that his clients give to him.

wedding planning skills

Having excellent communication skills also gives him an edge above his competitors as one of the main jobs of a wedding planner is to keep things flowing in a positive and calm manner. There may be many high-pressure situations during a wedding, having the ability to stay resilient and calm is something that comes only with good training and exposure to such situations.

When an amateur wedding planner enters the industry, the journey to the top is a long-long one. This is where formal education in the field of wedding planning can do wonders in helping you kickstart your wedding planning business. There are institutes that provide diploma courses in wedding planning. Enrolling yourself into one will help you in getting first-hand experience, even before you begin your career. The internship that you undergo will help you in the understanding of events as well as clients that would be dealing with throughout your career.

Having good interpersonal skills cannot only help in building a rapport with your client, but it will play a key role in building strong ties with vendors and other associates. After all, a wedding planner without an efficient team can never be a successful one. When you have strong ties with people, there is trust and interdependence, which can play a key role in planning a flawless wedding.

Being a wedding planner is indeed a stressful job, but it is also the most rewarding. When it comes to carving a successful path through this glittering industry, you need to hone your interpersonal skills to help smoothen your journey. Your formal education in this field will go a long way in helping you achieve this goal.

With time and experience we all acquire certain abilities, but when it comes to making your mark in the business, the sooner you sharpen your interpersonal skills, the better for you and your career in Wedding Planning!